📅 Published: June 11, 2026
Requesting an updated COI should be clear and professional. The contractor needs to know what is missing, where to send it, and the deadline if there is one.
Quick answer
Use a short email with the vendor name, missing document, deadline, and upload or reply instructions.
Use a short email with the vendor name, missing document, deadline, and upload or reply instructions.
Simple COI request email
Email template
Subject: Updated COI Needed for Vendor File Hi [Name], We are updating our vendor records and need a current certificate of insurance for [Vendor/Company Name]. Please send the updated COI showing active coverage by [date] so we can keep your vendor file current. Thank you, [Your Name]
Second follow-up
Follow-up template
Subject: Reminder: Updated COI Needed Hi [Name], Just following up on the updated certificate of insurance for [Vendor/Company Name]. We still need the current COI for our records. Please reply with the updated document or let us know if there is someone else we should contact. Thank you, [Your Name]
What to include
- vendor name
- document needed
- where to send it
- deadline
- your contact details
- any required certificate holder wording if your company uses one
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